Faculty Academic Regulation

Academic Regulations
 

1. Bachelor of Science degree (BSc.)
In accordance with item 2-25 from University of Khartoum ordinances issued 1995, The University senate issued the following tariff which states:

1. The name of the tariff and the start of its application
This Tariff will be named the academic regulations for the faculty of Forestry, University of Khartoum and it concerned the degree of BSc. Forestry Honours. It will be in act from the date of approval by university of Khartoum senate.
2. Explanations
In this ordinance any word of phrase means the statement it explain, unless there is another meaning
• University Means University of Khartoum
• Faculty means Faculty of Forestry
• Board mean faculty of Forestry board
• Academic affairs means the body within the faculty of Forestry that responsible of the academic affairs in the faculty
• Semester means duration of lecturing that last for 15 weeks
• Credit Hour is a measurable unit that means one hour of theoretical lecturing or two of three hours of practical study every week throughout the period of semester
• Course means a academic subject that have specific code, number, name and specific contents and it has specific number of credit hours
• Enrollment encumbrance means the total number of credit hours during one academic semester that student is registered for.
• Course grade is the grade that student scored in each course
• Grade average point (GPA) is the average grades that student scored in one academic semester in all courses according to specific number of credit hours• GPA is the summation of all grades multiplied by the number of credit hours divided by the total number of credit hours the student registered for. It can be calculated according to the following equation1

• Prerequisite is academic course that must be enrolled for before the course dependent on it.

• Graduation requirements is that total courses that student must completed with pass mark in order to eligible to be awarded BSc. (forestry) honours which equivalent to specific and certain numbers of credit hours

• University requirement it's a group of compulsory courses for every registered student for any degree at university of Khartoum

• Faculty requirement it a group courses for every student registered for the BSc degree in forestry and it includes compulsory and elective courses

• Academic records is the a record for all results that student obtained during this enrollment period, the record include, all courses with their codes, number, grades, GPA and CGPA

3. Study system: the study system at the faculty of forestry is the credit hours system
3.1 Each academic year consist of two semesters
3.2 Each semester there will be certain number of courses will be offered by the faculty
3.3 Student complete the academic calendar during 10 semesters in five grades
4. Graduation requirements
4.1 Every student enrolled in the BSc. Forestry Hounors programe must complete 175 credit hours in order to be eligible to be awarded the degree of BSc, Forestry honours - these total number of credit hours distributed as follows:
University requirement 25 credit hours
Faculty requirement 150 credit hours of which 141 is compulsory and 9 is elective
5. Academic supervision
5.1 For each class there is academic adviser assigned by the faculty board
5.2 The adviser have to fulfill the following duties
• Follow up the academic performance of this class in cooperation with academic affairs, which provide the adviser by all information he required
• Supervise the student in completing the academic registration form according to the offered courses
• Academic supervision for students in the matter of University of Khartoum examination regulations
• Help in the academic progress of student to enable the student to fulfill graduation requirements
• Advice the student in the matter of suitable academic loads according to his or her performance
• Provide information to different partners in all aspects related to students
6. Registration to academic semester (Academic enrollment)
6.1 Registrations for each academic semester must be complete one week before the start of lectures. Early registration is possible at the end of former semester
6.2 Students are subdivided into small group to facilitated the process of registration
6.3 Student must take over the registration from, provide the required information and follow up the process of registration and issuing the university ID card
6.4 Late registration is possible not more than two weeks after start of lecturing period in special circumstance, approval from the faculty board is required in this case
6.5 Student who fail to registered for two successive semesters without any acceptable reason for the faculty board his or her name will be canceled from the student list

7. Registration for academic courses
7.1 Registration for academic courses is the responsibility of student after he get advice from his academic adviser
7.2 Maximum academic load is 25 credit hours, while the lower limit is 12 credit hours
7.3 Student can increase or decrease his academic load after recommendation from the academic adviser and must be approved by the faculty board
7.4 Courses enrollment must be completed with the first week of lecturing period, the selected courses from the total offered courses must be indicated in the form prepared for that purpose and must be signed by the academic adviser
7.5 When courses registration form was completed the following must be taken into consideration
• Student must pass all prerequisites
• Student become eligible for the minimum academic load
• Academic adviser have approved the registration form
8. Addition and deletion of academic courses
8.1 Students are allowed to add or delete one or more courses during certain academic semester
8.2 Deletion must be performed within three weeks from the beginning of the academic semester, while addition must be performed within two weeks from the beginning of the academic semester
8.3 Addition and deletion will be according to academic adviser approval and he must signed for this approval
8.4 After addition or deletion the academic load must not exceeds the maximum load and must not be less than the minimum load, this situation will be exempted after recommendation from academic adviser and approval from the faculty board
9. Study preservation
9.1 Student must preserve his study and attend all theoretical and practical sessions
9.2 If student set absence about 25% of lectures with acceptable reasons the faculty board have the right to allow him or her to complete attending the rest of the semester
9.3 If student set absence more than 25% of lectures with acceptable reasons he is not allowed to sit for exam of that course and he must take that course again
9.4 If student set absence more than 25% of lectures without acceptable reasons he is not allowed to sit for exam and considered failed in this course and score F0
10. Freezing
10.1 freezing or postponing study will be performed according to the regulation settled by the University of Khartoum
10.2 Registered student who want to postpone his study he must apply for that in the designated form prepared by the academic affairs through his or her academic adviser within four weeks from the end of the academic semester
10.3 Postpone application form can be submitted during the period of registration
10.4 Postpone application from must submitted in personal bases
10.5 Students are allowed to postpone study for two successive semesters after he present logical reason for the faculty board
10.6 Fresh students have no right in applying for postpone except in special circumstances
10.7 The lower limit for postpone study is two academic semesters and the upper limits is four academic semesters
11. Evaluation of student's academic performance
11.1 Performance evaluation depend on all grades obtained by student during year work and final exam
11.2 Year work include test, assignments, reports, practical and discussion group, which have been determined by course instructor
11.3 Final examination will be held once at the end of each academic semester according to exam time table settled by academic affairs
11.4 If a course is completed before the calenderer it exam can be held without time table after approval by the faculty board
11.5 Course instructors must submit final exam paper to academic affair office in the specified date
11.6 Course instructor hand over the exam result to the head department in a period of three weeks from the exam date
11.7 The exam results must be discused in departmental board before submission to academic office
11.8 Academic office transfer the marks into grades (A+, A, B+, B, C+, F1.5, F1 and F0) and then these grades must be transferred into points according to the average and standard deviation for each course, the following table shows this procedure:-

2

11.9 Academic office calculated the GPA and CGPA and prepares result to be approved by the faculty board
11.10 Academic office provide academic adviser with the results of their students
11.11 No supplementary or substitute exam will be held
11.12 If student fail in compulsory course he must sit for that exam when first offer and if he not attend that exam he will considered failed scoring F0
11.13 IF student fail in the exam in the first chance he must for that exam for second time and the number of credit hour fro that course will be doubled in the calculation of CGPA
11.14 If student fail in the second chance exam he will not be allowed to registered for new course unless he pass that course
11.15 If student fail in elective course he must sit for that course exam when first offered, and he has a chance to change this course by another elective one after permission from the faculty board
11.16 If student study, attend and sit for exam of a prerequisite course and he failed in that course, the second dependent course instructor have the right to allow that student to attend and sit for exam of the new course (if he obtained in the prerequisite a grade of F1.4 -49-40)
11.17 If student set absence from any exam without acceptable reason he considered failed in that course and he must attend the first offered exam
11.18 The first GPA for the first semester is considered as CGPA
11.19 Student must maintained CGPA equal to or greater than 2 to continue studying at the faculty
11.20 Faculty board has the right to round up the first decimal in CGPA to avoid warning.
11.21 If student fail to maintain CGPA equal to 2 he will be listed with the one who have first warning
11.22 If student fail to improve his performance and increase his CGPA to 2 he will be warned for the second time and will be closely supervised academically
11.23 After the second warning if student does not increase his CGPA to 2 or above he will be withdraw from the faculty
11.24 Increasing CGPA to 2 or above at any stage remove all previous warnings
11.25 Student who cannot be able to sit for final exam for acceptable reason he will be given incomplete and requested to sit for that exam when first offer
11.26 The credit hours of any course student does not sit for it exam to any acceptable reason does not included in calculation of the GPA or CGPA
11.27 In this system there is no chance for any student to sit for exam as external candidate
11.28 the results for each course will be published at the end of each semester after approval by the faculty board and it will be subject to the approval by senate for graduate student or approval by honuory and examination committee for other levels student
11.29 At the end of each academic semester detailed examination results will be published as follows:
• Student list who pass all subjects a long with their grades in each subject, their GPA and CGPA
• Student list who fail in all or some subject long with their grade of failure in each subject
• Student list who obtain CGPA less than 2 and have been warned for the first time
• Student list who obtain CGPA less than 2 and have been warned for the second time and have assigned for intensive academic supervision
• Student list who become unable to complete their academic subjects for reasonable reason and have assigned to incomplete performance
12. Marks remedy and amendments
According to the subject matter no 23 from University of Khartoum examination ordinance which state that the examiner committee have the right to amend the mark of any student and promoted to pass mark if they fulfill certain conditions
12.1 If student gets 49% the committee have the right to promote it to pass mark 50%
12.2 If student gets 45-49 % with general average performance of 55% the committee has the right to promote his mark to pass mark (50%)
12.3 If student gets 45-49% in two subject with overall average performance of 60% the committee has the right to promote his mark in the two subject to pass mark
12.4 The first decimal is rounded in the favour of student if the decimal is 0.5 or greater
13. Graduation and Degree award
13.1 In order for student to graduate he/she must complete all graduation requirement and gets CGPA equal to or greater than 2
13.2 Honours degree will be calculated according to CGPA
13.3 The detail of determining honours degree will be the responsibility of the faculty board that discus the results
13.4 University senate will award the graduate candidate the degree assigned for each one according to recommendation submitted from the faculty board, the senate award the following degree
• Bachelor of Science in Forestry (honour)- Class one
• Bachelor of Science in Forestry (honour)- Class two- division one
• Bachelor of Science in Forestry (honour)- Class two- division two
• Bachelor of Science in Forestry (honour)- Class three
14. General rules
14.1 IF there is any matter that has no rule in this ordinance, it must be referred to the faculty board
14.2 If there is any controversy in explaining any phrase in this ordinance with that of the University, the University explanation will be valid